Privacy Notice
How We Collect, Use, Store and Protect Your Personal Information
Version 1.0 · Effective Date: 01 August 2026 · ITCGA — International Training Center for Cosmetic Gynecology and Aesthetics
Your Privacy Matters. ITCGA is committed to protecting your personal information and processing it responsibly, transparently and in accordance with applicable data protection legislation. This Privacy Notice explains what information we collect, why we collect it and how your rights are protected.
INTRODUCTION
The International Training Center for Cosmetic Gynecology and Aesthetics (“ITCGA”, “we”, “our” or “us”) is committed to protecting your privacy and handling your personal information with transparency, integrity and respect.
As an international postgraduate medical education institution, ITCGA collects and processes personal information only where necessary to deliver educational programmes, administer participant registrations, provide certification, communicate effectively with Participants and comply with our legal and regulatory obligations.
This Privacy Notice explains how we collect, use, disclose, retain and protect your personal information whenever you interact with ITCGA. It also explains your rights under applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We encourage you to read this Privacy Notice carefully before registering for any ITCGA Programme or using our website and services.
1. WHO WE ARE
The International Training Center for Cosmetic Gynecology and Aesthetics (ITCGA) is an international institution dedicated to postgraduate medical education.
For the purposes of applicable data protection legislation, ITCGA acts as the Data Controller in relation to the personal information described within this Privacy Notice. ITCGA determines how and why your personal information is processed and remains responsible for ensuring that such processing is carried out lawfully, fairly and transparently.
Contact Details
International Training Center for Cosmetic Gynecology and Aesthetics (ITCGA)
30 Churchill Place, Canary Wharf, London E14 5RE, United Kingdom
Privacy Enquiries: privacy@itcga.co.uk
General Enquiries: info@itcga.co.uk
Website: www.itcga.co.uk
2. SCOPE OF THIS PRIVACY NOTICE
This Privacy Notice applies whenever you:
- visit the ITCGA website;
- register for an educational Programme;
- attend an ITCGA Congress, Masterclass, Workshop or Fellowship;
- participate in webinars or online educational activities;
- communicate with ITCGA by email, telephone, social media or messaging applications;
- submit an application to become Faculty, Speaker, Ambassador or Scientific Committee Member;
- subscribe to newsletters or marketing communications;
- submit enquiries through our website; or
- otherwise interact with ITCGA.
This Privacy Notice applies regardless of your country of residence.
3. WHAT PERSONAL INFORMATION WE COLLECT
The personal information collected by ITCGA depends upon the nature of your interaction with the Institution. The categories of personal information we may collect include, but are not limited to, the following:
3.1 Identity Information
Full name; professional title; date of birth (where required); nationality; passport information (where required for educational administration); and government-issued identification where legally required.
3.2 Contact Information
Email address; telephone and mobile numbers; correspondence address; country of residence; city of practice; and emergency contact details (where appropriate).
3.3 Professional Information
As an international postgraduate medical education institution, ITCGA may collect professional information including: medical speciality; professional registration numbers; medical licence information; institutional affiliation; hospital or clinic details; academic appointments; professional memberships; curriculum vitae (CV); biography; publications; clinical interests; teaching experience; and Faculty application information.
3.4 Educational Information
Where relevant, ITCGA may collect: educational qualifications; certificates; diplomas; fellowship information; attendance records; examination results; assessment records; certification history; continuing professional development (CPD) records; and educational achievements relating to ITCGA Programmes.
3.5 Financial Information
Where registration fees are payable, we may process information relating to payments, including billing information, payment confirmations, invoices, transaction references and financial administration records.
ITCGA does not store complete payment card details. Electronic payment transactions are processed through appropriately authorised third-party payment providers.
3.6 Technical Information
When you use our website or digital learning platforms, we may automatically collect: IP address; browser type; operating system; device information; pages visited; session information; referring website; approximate location derived from IP address; and cookies and similar technologies.
3.7 Communications
We may retain records of communications between you and ITCGA, including emails, online enquiries, telephone correspondence, webinar registrations, event registrations, customer support communications, survey responses and feedback forms.
3.8 Images and Audio-Visual Information
Where appropriate, ITCGA may collect professional photographs, Faculty photographs, profile images, educational recordings, webinar recordings, conference photography, promotional media, and audio or video recordings created during educational activities. Such processing shall always be carried out in accordance with this Privacy Notice and applicable data protection legislation.
4. HOW WE COLLECT YOUR INFORMATION
ITCGA collects personal information directly from you whenever you register for a Programme, submit an application, complete online forms, attend educational events, participate in webinars, communicate with us by email or telephone, subscribe to newsletters, apply to become Faculty, submit educational documentation, or complete evaluations or surveys.
We may also receive information from: your employer or institution (where appropriate); partner universities; professional organisations; conference organisers; authorised educational partners; payment service providers; publicly available professional sources; and regulatory bodies where verification is required.
5. HOW WE USE YOUR PERSONAL INFORMATION
ITCGA processes personal information only where necessary for legitimate educational and institutional purposes. Depending upon your relationship with ITCGA, we may use your personal information to:
- administer Programme registrations and verify eligibility;
- confirm professional qualifications;
- communicate before, during and after educational activities;
- issue certificates and maintain academic records;
- organise examinations and provide educational resources;
- respond to enquiries and provide customer support;
- process payments and issue invoices;
- evaluate educational quality and improve our Programmes;
- maintain the security of our website and systems;
- comply with legal obligations;
- protect the rights of ITCGA and establish, exercise or defend legal claims.
We shall process personal information only where such processing is lawful, proportionate and necessary.
6. OUR LEGAL BASIS FOR PROCESSING
Under the UK General Data Protection Regulation (UK GDPR), ITCGA processes personal information only where an appropriate legal basis exists. Depending upon the circumstances, processing may be necessary:
- for the performance of a contract;
- to comply with legal obligations;
- to protect vital interests;
- for the performance of a task carried out in the public interest;
- for the legitimate interests pursued by ITCGA, provided such interests do not override your fundamental rights and freedoms; or
- where you have provided your consent.
Where processing is based upon consent, you may withdraw that consent at any time. Withdrawal of consent shall not affect the lawfulness of processing carried out before consent was withdrawn.
7. SHARING YOUR PERSONAL INFORMATION
ITCGA respects the confidentiality of your personal information and does not sell, rent or trade personal data to third parties.
However, in order to deliver our educational services, your personal information may be shared with carefully selected third parties where necessary and only for legitimate purposes. These may include: accredited educational partners; universities and academic institutions; certification bodies; examination providers; payment service providers; website hosting providers; cloud storage providers; information technology service providers; event venues; webinar and virtual learning platform providers; professional advisers; insurers; auditors; legal representatives; and regulatory or governmental authorities where disclosure is required by law.
All third parties processing personal information on behalf of ITCGA are expected to implement appropriate technical and organisational measures to safeguard your information and to process it only in accordance with applicable data protection legislation.
8. INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION
As an international educational institution, ITCGA may transfer personal information to educational partners, service providers or Participants located outside the United Kingdom.
Where personal information is transferred internationally, ITCGA shall take appropriate measures to ensure that such transfers comply with the requirements of the UK GDPR and other applicable data protection legislation. These safeguards may include adequacy regulations, the UK International Data Transfer Agreement (IDTA), approved contractual safeguards, or other lawful transfer mechanisms recognised under applicable legislation.
9. HOW LONG WE KEEP YOUR INFORMATION
ITCGA retains personal information only for as long as necessary to fulfil the purposes for which it was collected. Retention periods may vary depending upon legal obligations, educational requirements, certification records, financial reporting obligations, accreditation requirements, professional standards and legitimate institutional interests.
When personal information is no longer required, it will be securely deleted, anonymised or otherwise disposed of in accordance with our internal retention policies.
10. MARKETING COMMUNICATIONS
ITCGA may send information regarding future educational Programmes, congresses, masterclasses, webinars, workshops, fellowship opportunities, Faculty opportunities, newsletters, scientific updates and other educational activities that may be relevant to your professional interests.
Where required by law, marketing communications will only be sent with your consent or another lawful basis under the UK GDPR.
You may unsubscribe from marketing communications at any time by selecting the unsubscribe link included within our emails, by contacting us directly, or by emailing privacy@itcga.co.uk. Opting out of marketing communications will not affect essential administrative communications relating to your registration or participation.
11. COOKIES AND WEBSITE TECHNOLOGIES
The ITCGA website uses cookies and similar technologies to improve website functionality, security and user experience. Cookies may be used to maintain website functionality, improve website performance, remember user preferences, analyse website traffic, enhance security, measure educational engagement and support future improvements to our digital services.
Detailed information regarding the cookies we use, their purposes and how you can manage your preferences is available within the separate ITCGA Cookie Notice published on our website.
12. HOW WE PROTECT YOUR INFORMATION
ITCGA is committed to protecting personal information through appropriate technical and organisational security measures. Such measures may include encrypted communications, secure servers, password protection, access controls, staff confidentiality obligations, secure cloud infrastructure, regular software updates, cybersecurity monitoring and ongoing review of our information security procedures.
While ITCGA applies appropriate safeguards, no electronic transmission or storage system can be guaranteed to be completely secure. Participants should also take reasonable precautions when communicating electronically.
13. YOUR PRIVACY RIGHTS
Depending upon your location and the applicable data protection legislation, you may have the right to:
- Access — request a copy of the personal information we hold about you;
- Rectification — request correction of inaccurate or incomplete information;
- Erasure — request deletion of personal information in certain circumstances;
- Restriction — request restriction of processing in certain circumstances;
- Objection — object to certain processing activities, including direct marketing;
- Data Portability — request transfer of your information to another organisation where applicable;
- Withdrawal of Consent — withdraw consent where processing is based upon consent; and
- Complaint — lodge a complaint with the relevant supervisory authority.
Requests concerning your personal information should be submitted to privacy@itcga.co.uk. ITCGA will respond within the timeframes required by applicable law.
14. CHILDREN'S PRIVACY
ITCGA provides postgraduate medical education exclusively for qualified healthcare professionals and other appropriately eligible adult participants.
Our educational programmes, website and related services are not intended for individuals under the age of eighteen (18) years, and ITCGA does not knowingly collect personal information from children.
If we become aware that personal information relating to a child has been collected without appropriate legal authority, we will take reasonable steps to delete such information as soon as practicable. If you believe that a child has provided personal information to ITCGA, please contact us immediately at privacy@itcga.co.uk.
15. CHANGES TO THIS PRIVACY NOTICE
ITCGA may update this Privacy Notice from time to time to reflect changes in applicable legislation, regulatory guidance, technological developments, improvements to our educational services, organisational changes or operational requirements.
The most current version will always be published on the official ITCGA website. Where changes materially affect the way in which personal information is processed, ITCGA will take reasonable steps to inform affected individuals where required by applicable law.
The version number and effective date shown within this Privacy Notice identify the version currently in force.
16. CONTACT US
If you have any questions regarding this Privacy Notice or the way in which ITCGA processes your personal information, please contact us.
International Training Center for Cosmetic Gynecology and Aesthetics (ITCGA)
30 Churchill Place, Canary Wharf, London E14 5RE, United Kingdom
General Enquiries: info@itcga.co.uk
Privacy Enquiries: privacy@itcga.co.uk
Website: www.itcga.co.uk
Where you believe that your personal information has not been processed in accordance with applicable data protection legislation, we encourage you to contact ITCGA in the first instance so that we may seek to resolve your concerns promptly and fairly.
If you remain dissatisfied, you may have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) or the relevant supervisory authority in your jurisdiction. For further information regarding your rights, please visit www.ico.org.uk.
© 2026 International Training Center for Cosmetic Gynecology and Aesthetics (ITCGA). All rights reserved.
ITCGA operates under a company registered in England and Wales · Company Registration No. 14225027.